Blog

Auditing Your Device Usage - Total Cost of Ownership

Over the past weeks our blogs have looked at analysing how many devices are in use in your organisation, and how many pages each device produces.

Today we will look at how you can determine how much you are paying per produced page on each of these devices – vital information to help reduce your expenses.

So what is typically included in the Total Cost of Ownership (TCO)?

In our last blog we started a new series of articles about Managed Print Services. In today’s edition we will look at our options to (self-) audit your fleet of copy & print devices.

Many vendors will offer you audit-services, often free of charge. If you are concerned about disclosing too much information to a vendor you can easily audit your devices yourself.

The critical information to collect is the type of device (a copier, printer, fax, or Multi Function Device), the brand & model, the location, the age, the average periodical usage, and how it is being used.

As a leader who is responsible for business performance, you have two ways to improve the bottom line – increase income or reduce costs.

When looking at your costs you can achieve the biggest savings by looking at your biggest expenses – that is pretty much common knowledge. One of your major business expenses is often printing and copying – although you may not even be aware of this.

Why is print & copy costing you more than it should?

In our recent articles we discussed the main objections users raise when confronted with the choice of processing and filing hardcopy documents versus digital processing and filing documents in an Electronic Document Management System (EDMS).

Within these discussions we pointed out a number of benefits that an EDMS can offer in comparison to traditional hardcopy filing and processing.